Jobs At CHM

Project Manager for Data and Digitization


Classification: Full-time with Benefits, Exempt, Temporary (Job Duration: 18 months), Hybrid

Location: CHM’s Shustek Center, Fremont, Ca

Position Summary:

The position will support the OpenCHM initiative and general collection operations. OpenCHM is a strategic, long-term initiative to build a technology platform that allows us to “unlock” our world-class collection and share it more broadly – to reach millions around the globe with impact.   The Project Manager for Data and Digitization has primary responsibility for managing a large digitization project including metadata creation and integration of newly digitized materials from the Museum’s collection into the new Collections Management System (CMS). The Project Manager will work closely with the new Metadata Specialist. They will coordinate digitization queue, prioritize selection of collection materials, implement project plans and aid in selecting of digitization vendor(s). As well as prepare materials for digitization and QC digital assets.  Digitization will cross all artifact formats including still and moving images, 3-D objects, audio, archival collections, and software boxes. The successful applicant will have an understanding and knowledge of digitization formats, multiple controlled vocabularies, and the life cycle of digital objects.  The Project Manager will work closely and collaboratively with collections and curatorial staff in implementing CHM’s move to a new CMS and further implementing and enabling a new online collections access platform. The position requires an individual who is invested in active communication, self-motivated and eager to learn and explore. This is an 18-month temporary position. The incumbent will work at the Museum’s Shustek Center in Fremont California. The work schedule is flexible within normal working hours and some work can be done remotely.

Essential Duties and Responsibilities

  • Manages, delivers, and evaluates digitization program within scope, on schedule, and within budget;
  • Creates, implements, and coordinates a digitization workplan while providing follow-thru and updating as needed;
  • Helps establish and coordinate digitization priorities;
  • Aids in choosing digitization vendor(s) and works closely with vendor(s) on workplan;
  • Facilitates project communications;
  • Works with, trains, and supports staff from the collections and exhibitions department (C & E), including archivists, registrars, and curators to support digitization project planning, guidance on standards, and efficient creation and maintenance of metadata;
  • Creates digitization and metadata policies in coordination with collections staff;
  • Create, update, enhance and support quality metadata within CHM;
  • Support C & E staff in identifying potential collection materials for digitization;
  • Perform limited in-house digitization of collection materials;
  • Prepare materials for digitization;
  • Performs quality control of digitization output;
  • Creates or revises project documentation including policies, workflows, quality control, and procedures for digitization and cataloging;
  • Support Museum special events as needed;
  • Other duties as assigned.

Required Background, Experience, and Education

  • Master’s in Library or Museum Studies or equivalent experience;
  • 2 years’ experience in leading and managing projects;
  • Cataloging / metadata creation experience and knowledge of best practices;
  • Knowledge of digitization standards and processes, preferably for cultural collections;
  • Demonstrated knowledge of data and database structures, and metadata standards;
  • Expertise with museum or archival collections management systems or digital asset management systems;
  • Excellent interpersonal and written communication skills, working within a team environment;
  • Ability to manage project activities and establish project goals and outcomes;
  • Willingness to embrace new technologies and processes for streamlining traditional archival and/or museum practices;
  • Experience doing in-house digitization;
  • Skill in organizing resources and establishing priorities;
  • Detail-oriented and ability to be flexible;
  • Ability to work both independently and collaboratively;
  • Ability to work in a fast-paced environment;
  • Ability to analyze problems and make recommendations;
  • Sense of humor.

Preferred Qualifications, Attributes and Skills 

  • Understanding the role of metadata for online discovery;
  • Experience working with vendor(s) for digitization;
  • Experience with Photoshop or other software for image manipulation and clean-up;
  • Knowledge and experience in archival processing;
  • Knowledge of 3-D imaging;
  • Knowledge of machine learning applications for metadata creation in a museum or archives setting;
  • Experience creating metadata using established schemas - especially Dublin Core, RDF or EAD - using encoding systems like JSON
  • Basic understanding of Linked Data concepts and technologies;
  • Knowledge of computing history.

How to Apply

In order to be considered for this position, applicants must include a cover letter, resume, and a list of 3 professional references and email to Please be sure to add the job title you are applying for in the subject line of your email.

Salary Range

$68,000 - $72,000 Annually


We believe that diversity and inclusion among our teammates is critical to our success. CHM provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, CHM will provide reasonable accommodations for qualified individuals with disabilities.


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