Jobs At CHM

Archivist / Museum Registrar


Classification: Temporary with Benefits / Duration of Assignment: 18 months

Location: Fremont, CA

Department: Collections and Exhibits

General Purpose of the Position

CHM is currently employing a hybrid model of work moving forward. There are routine and weekly in-person requirements for this position. The position will support the OpenCHM initiative and general collection & archives operations. Tasks include collaborating with the archivists in surveying, arranging, describing, and making accessible archival materials including paper based, digital, and AV. Aiding the Acquisitions Registrar in cataloging and new acquisitions processing. Other duties include digitization, reference, and data clean-up.  The successful applicant will understand digital workflows and will have knowledge of new technical information and developments relating to the life cycle of digital objects. 

OpenCHM is a strategic, long-term initiative to build a technology platform that allows us to “unlock” our world-class collection and share it more broadly – to reach millions around the globe with impact. The Archivist / Registrar will work collaboratively with collections staff in implementing CHM’s move to a new Collections Management System (CMS) and further enabling a new online collections access platform. The position requires an individual who is self-motivated and eager to learn and explore.  

18 month term position with possibility for renewal.

Essential Duties and Responsibilities

  • Provide support for all collections and archives functions as needed
  • Performs, works collaboratively, and aids other archivists in surveys, arrangement, description, preservation, and access for archival collections including documents, digital, and AV formats following archival practices
  • Works closely with Museum’s collections staff in accessioning, re-housing and photographing incoming donations
  • Catalogs physical objects including, performing research on acquisitions, documenting condition, uploading images, and recording locations in the CMS
  • Strong focus on cataloging, reference, and digitization of AV collections for inclusion in new CMS
  • Responds to and logs reference requests for all artifact types
  • Actively undertakes data migration and clean-up for new CMS
  • Performs digitization on-site
  • Aids in designing workflows and preparation of materials for vendor digitization projects
  • Provides support to the Museum’s oral history program as time permits
  • Aids in performing exhibit maintenance and cleaning as time permits
  • Take an active role in the Museum’s social media and web publishing endeavors
  • Support Museum special events as needed
  • Other duties as assigned

Required Background, Experience, and Education

  • Masters in Library Science, Museum Studies, Information Science or equivalent experience
  • 1 year experience working in an archive, museum, library, or historical society,
  • Expertise with museum and/or archival content management systems, relational databases and/or digital asset management systems
  • Knowledge of administrative, technical, structural, and descriptive metadata standards such as PREMIS, DACS, EAD, METS, Wikidata, and Dublin Core
  • Willingness to embrace new technologies and processes for streamlining traditional archival and museum practices
  • Experience providing reference services
  • Demonstrated knowledge and experience in digital archival processing and preservation standards
  • Excellent written and oral communication skills
  • Skill in organizing resources and establishing priorities
  • Detail-oriented and ability to be flexible
  • Ability to work both independently and collaboratively
  • Ability to work in a fast-paced environment
  • Experience with remote communications and collaboration tools such as Zoom, Slack, and Sharepoint
  • Able to lift 40 lbs., climb a ladder, use a pallet jack, and learn to drive a scissor lift

Preferred Qualifications, Attributes and Skills 

  • Knowledge of intellectual property issues
  • Familiarity with the reading digital media
  • Encoding finding aids in EAD
  • Knowledge of machine learning applications in libraries, archives, and museums
  • Experience with digital repository software

How to Apply

In order to be considered for this position, applicants must include a cover letter, resume, and a list of 3 professional references and email to

Annual Salary Range: $65,000-$70,000


We believe that diversity and inclusion among our teammates is critical to our success. CHM provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, CHM will provide reasonable accommodations for qualified individuals with disabilities.


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